Sage Intacct Integration for Advanced Invoicing

Manual invoice management comes with a bundle of troubles, especially for businesses dealing with large volumes of customers. Problems such as delayed payments, misaligned records, and missing data are likely to arise. These problems can wreak havoc on a company’s financial documentation, and lead to disorganized and confusing data sets.

This is where the need for an expert accounting system comes in which takes care of all these hassles. Businesses need to integrate with Sage Intacct, a state of the art financial management software to keep their financial records straight and transparent. Luckily, SubscriptionFlow offers this integration in the smoothest way possible.

In this article, let us tackle the various aspects of invoice management with Sage Intacct, one by one.

Challenges of Manual Invoice Handling

There are a number of errors that can arise if invoices are not handled efficiently. These are some of the most common issues:

Incorrect Data Entry: This involves incorrect data typing, errors in financial figures, or missing important information. All of this leads to inaccurate data records.
Misfiled Invoices: Employees may misfile the invoices, or misplace them resulting in confusion, payment processing delays, and customer dissatisfaction.
Duplicate Invoices: Companies managing invoicing manually can issue duplicate invoices by mistake. This leads to payment disputes, and again customer dissatisfaction.

These invoicing inefficiencies can significantly increase the administrative burdens of a company. A major chunk of its resources are spent on resolving such matters, impacting overall productivity. Moreover, if there is a delay in issuing the invoices, customer payments are delayed as well. These delays are a hindrance in the company’s cash flow. Additionally, inaccurate invoices can damage a business’s relationship with its customers, and they can lose potential sources of revenue.

Correcting manual invoicing errors is costly, since it takes the employees’ time and efforts. These costs can reduce a company’s profitability. Flawed financial management also means missed opportunities for businesses. They miss out on offering exciting discounts and payment terms due to the billing and invoicing complexities involved. This can drive a wedge between businesses and potential customer acquisition.

Why You Need Sage Intacct Integration for Invoice Automation

Here are some key features of Sage Intacct that enhance financial management:

Efficient Automation: Sage Intacct is an advanced accounting software which automates your key financial operations such as the creation and distribution of invoices. It relieves your administrative burden, and lets your employees focus on those tasks that impact your business’s future growth. It saves you from navigating through the maze of invoicing inaccuracies, giving your team’s productivity a boost.
Improved Accuracy: In order for the businesses to be financially transparent in their dealings, they need an accurate data record. Sage Intacct streamlines and automates businesses’ workflows, and eliminates the possibility of human errors. Companies can enjoy compliance with IFRS15 & ASC 606, and make confident financial decisions.
Scalability: Sage Intacct is ideal for large enterprises, and growing businesses. It has the capability to seamlessly scale with your business, and cater to huge transaction volumes.

How Sage Intacct Manages Sales and AR Invoices

Sage Intacct integration empowers businesses to streamline both sales and AR (accounts receivable) invoices. Here is the difference between the two:

Sales Invoices: A sales invoice is your regular purchase invoice issued by a company after the transaction completion. It acts as the purchase proof, and contains all the necessary transaction information such as product or service details, and total payment. Another purpose of this invoice is to request payment from customer.

AR Invoices: An accounts receivable (AR) invoice represents the payment that a customer owes to the company, but has not paid yet. AR invoices are used to track due payments. For instance, a company is providing its customer with consulting services for a month without charging upfront. The company will issue an AR invoice to the customer before service completion, and the customer will be bound to pay by the due date. Until the payment is received, this amount will be recorded under the company’s accounts receivable.

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These are the ways in which Sage Intacct enables convenient invoice management for businesses:

Efficient AR Management

The software tracks payments in real time, flagging unpaid invoices. It automates payment reminders for customers with failed payments. It also applies late fees for payments made past their due dates. With this platform, businesses can maintain smooth cash flows, and minimize the risk of failed or late payments.

Invoice Customization

Sage Intacct lets businesses create professional and branded invoices. Businesses can choose from a number of templates, and configure the invoices according to their customers’ needs. This leads to smooth customer checkouts, and improves brand image.

Dispute Management

The platform equips businesses with tools to deal with payment disputes effectively. With Sage Intacct integration, businesses can track payment disputes, and leverage various communication tools to keep customers in the loop with personalized messages. They can resolve disputes timely, enhancing customer experience, and maintaining operational integrity.

How Sage Intacct Supports Invoice Syncing

With Sage Intacct integration, businesses can enable invoice syncing to keep their financial statements flawless and compliant. This enhances operational transparency, and empowers companies to make financial decisions with confidence. These are some ways how this accounting software facilitates invoice syncing:

Real-Time Data

The platform ensures that all of a business’s finances, and especially the invoices are always in sync with the accounting records. It tracks financial processes in real-time, and keeps the company’s figures up to date. This eliminates the risk of financial misalignments in the company’s system.

Seamless Integrations

Sage Intacct integrates easily with external software like SubscriptionFlow, creating a unified financial ecosystem. It ensures that the data stays consistent and updated across all platforms improving business workflows.

Enhanced Cash Flow Management

With Sage Intacct, businesses get 360-degrees visibility into their operations. They know exactly where their finances are coming from and going, paving way for efficient financial planning. Companies can easily track their invoices and accounts receivables, getting a clearer picture of their financial health, and effectively fulfilling their financial responsibilities.

Why Sage Intacct Integration is a Game Changer for Invoice Management

Syncing Invoices with Multiple Payment Gateways

Sage Intacct integrates with a number of payment gateways. It enables invoice syncing with the payment gateways of your choice, so that you can offer customers the payment options that they need. The platform tracks and records payments in real time, eliminating discrepancies. It makes account reconciliation easy for businesses.

Ensuring Compliance

It is important for any business to always keep its statements audit-ready. With Sage Intacct integration, companies remain compliant with regulatory authorities such as IFRS15 & ASC 606 for accurate revenue recognition. The software also records each transaction, and provides accurate financial documentation for comprehensive audit trails. Using Sage Intacct, businesses can continue their operations worry-free, and avoid potential legal penalties.

Providing Flexible Invoice Synchronization

For businesses, there exists no universal solution. Each organization has its own needs regarding invoicing and integration with external software. Sage Intacct’s adaptable syncing choices enable businesses to integrate with the software they prefer. They can rest assured as the platform syncs data across various software, and keeps it consistent and up to date. Businesses are allowed to select their own data syncing criteria, so that only the relevant data gets synced.

SubscriptionFlow-Sage Intacct Integration for Robust Invoicing

SubscriptionFlow-Sage Intacct integration is a dream combination for SaaS businesses who need robust subscription management solutions along with expert accounting capabilities. SubscriptionFlow not only offers a seamless integration with Sage-Intacct, but also supports its advanced invoicing management features.

Enhanced Invoice Syncing

Businesses have access to flexible invoice syncing. They can create invoices in SubscriptionFlow, and sync them with Sage Intacct, and vice versa. This lets businesses have an up-to-date record of all invoices regardless of whether they were created in Sage Intacct or SubscriptionFlow. This eliminates the risk of errors and inaccuracies, and improves workflows.

Support for Sales & AR Invoices

SubscriptionFlow addresses the complete invoicing needs of a business from one unified platform. With the Sage Intacct integration, businesses can create, distribute, track and manage both sales and AR invoices. It enables automated payment tracking and collection, and helps with accurate recording of the accounts receivable. SubscriptionFlow’s intelligent dunning management ensures effective revenue recovery as well.

Custom Invoice Sync Options

We empower businesses to configure invoice syncing settings according to their unique needs. For instance, they can choose to sync invoices across the two platforms based on their payment status, customer segments or due dates. This gives businesses an extra layer of control over their invoicing data for better information organization, accounts accuracy, and proactive compliance.

Book a demo with SubscriptionFlow today to leverage these advanced invoicing features with our Sage Intacct integration.